Publish a gallery and send it to the client

Publish

Click Publish, then Publish again when asked “Ready to publish?”. The gallery is now live, which means the link works. Publishing doesn’t send anything to anyone. It only puts the gallery online.

Before you publish, only you can see the gallery. Preview at the top shows it exactly as your client will. Anyone else who opens the link sees “This gallery isn’t published right now”.

Right after you publish, a small “It’s live” sheet offers Send to client, Copy link, or Not yet.

If you have not connected a custom domain, the sheet may also show Make the link yours. Choose Connect your domain if it is included in your plan, or Explore Studio to see eligible plans. Hide this tip dismisses the suggestion. This does not send an email or change the gallery link by itself.

Hide a gallery again

Click the status next to the gallery’s name (Published) and choose Draft, or choose Hide gallery from the ⋯ menu on the gallery’s card. You’ll be asked to confirm. The link stops working for everyone until you publish again. Nothing is deleted, and the same link works again once you do.

Send to client

Send to client emails the client the link.

Edit the subject and message before it goes. Save your wording as a reusable template.
If the gallery has a password or download PIN, tick the checkbox to include them in the email.
Addresses you have used before, and the client’s email from their FOCL planning portal, appear as one-tap suggestions.
The gallery link is shown at the bottom of the window with a Copy button, in case you would rather text it or use your own email. Change next to it takes you to where you edit the address.
If the gallery has an expiry date, a sentence telling the client when it closes is added automatically. Edit or delete it like any other text, or place the date yourself with {expires} in a template.

Preview the email first

Preview email, next to Send, shows the exact email the client will receive: cover photo, your studio name, the password panel, all of it. It is built by the same code that sends it. Nothing goes out until you press Send.

Match the email to your cover

Choose Design → Cover → Cover Studio → Open Cover Studio → Match gallery & email, then review and choose Apply cover & matching. The gallery and its delivery email use the applied cover’s colors and coordinated type. Draft saves alone do not change delivery styling, and applying sends no email. Follow Match your gallery and delivery email colors, then return to Send to client → Preview email before sending.

Copy gallery link under the ⋮ menu copies the URL on its own.
The ⋯ menu on any gallery card offers Publish (or Hide gallery once it is live), Preview gallery and Copy link.
Preview opens the gallery exactly as the client will see it.

The link’s address

Studio and Pro can use a custom gallery domain, such as galleries.yourdomain.com, in copied gallery links and the gallery links inside delivery emails. Once the domain is Connected, newly shared links use it. Your original FOCL links still work, and your main website stays in place. The email sender address does not change.

You can still edit the gallery-specific part after /g/ independently of the domain:

A gallery’s link is its name: a gallery called “Callen & Taylor” is galleries.getfocl.app/g/callen-taylor. If another gallery already has that address, yours gets a number on the end, like callen-taylor-2. Older galleries keep the address they were first sent with, the name followed by a short code (callen-taylor-6Fq2kP9w). You can change those too.

To change it, open the gallery’s Settings → General. Under Gallery link, click Edit, type a new address and click Save. Letters, numbers and dashes only, 3 to 60 characters. If another gallery already uses that address, you’ll be asked to pick a different one.

While the gallery is a draft, its address follows the gallery’s name until you change it yourself.
Once the gallery is published, renaming it does not change the address. Only you changing it does.
Changing the address never breaks a link you have already sent. The old address keeps opening the gallery.

The address is easy to read, which also makes it easy to guess. If a gallery must stay private, give it a password under Settings → Privacy.