Your email templates

Open Settings → Client emails to manage your templates. Saving a template does not send an email.

Match email colors to a gallery

Yes, gallery delivery emails can match the gallery cover. Open the gallery’s Design → Cover → Cover Studio → Open Cover Studio, choose Match gallery & email, then Apply cover & matching after reviewing the email. This applies the colors and compatible type without sending mail. See Match your gallery and delivery email colors.

This template editor changes wording and uses a sample preview. For the actual gallery colors and selected message, use Send to client → Preview email. Matching applies to delivery emails, not expiry reminders or account notifications. A gallery color preset alone does not recolor email.

Choose the email

• Gallery delivery — to your client. You send this from a gallery. The default template is selected first, and you can choose another or personalize the message before sending.
• Client reminder — to your client. The default template is used for automatic reminders before a published gallery expires. The gallery needs an expiry date and saved client email addresses.
• Studio reminder — to you. The default template is used for the automatic heads-up sent to your account email before a published gallery expires.

Each email type has its own saved templates and its own default. Changing a default changes the wording used next time; it does not schedule an email or enable a gallery’s expiry date.

Start a template

Click New template or Starting points to browse suggested wording for the selected email. Delivery options include a classic delivery, a personal thank-you, and a sneak peek. Choose Use this template to open a draft, or Write my own to begin with an empty subject and message.

Name the template, edit the subject and message, and click Save template. Starting points are not saved to your account until you save them in the editor.

Personalize it

Use {client} for the client or session name. Existing templates with {couple} still work; you do not need to rewrite them.

Use Personalize beside a field to insert a client’s name, gallery name, studio name, link, or date at the cursor. These details fill in from the gallery when the email is sent. The live preview uses sample names and dates, not a real recipient.

For delivery emails, Session date means the gallery’s shoot or wedding date; Expiry date means when it closes. For reminder emails, Closing date means the expiry date. The gallery link for the email’s button is added automatically.

Expand Headline & button to change the heading inside the email and the button wording. The delivery preview’s sample cover is replaced with the gallery’s cover when sent.

Reuse and manage

Under Your templates, use Edit template to update one, the Duplicate template button to create an editable copy, or Make default to choose the template used first for that email type. Copying a template does not change the default. A search field appears when an email type has more than four saved templates.

To delete a template, open it and use the delete button in the bottom bar. You will be asked to confirm. You cannot delete the only template for an email type. If you delete the default, another saved template becomes the default.

For a real gallery delivery, use Preview in the gallery’s Send window to review the actual email before sending it.